General Ledger

The General Ledger module does the following:

  • Provides an easy way to maintain a chart of accounts and budget files.
  • Lets you efficiently create journal entries, recurring journal entries, allocation entries, currency revaluation entries, and 13th period adjustments.
  • Includes bank reconciliation.
  • Prints financial statements for any period.
  • Gives access to current or historical transaction details.
  • Accommodates multi-company consolidations and unique statement formatting.

Account numbers can be any combination of accounts, departments, and cost centres. Statement printing allows selecting “to which level” so you can summarize accounts.

Journal entry processing lets you create, change, or delete entries. You can:

  • Add internal notes and attachments.
  • Create a batch for a future period.
  • Flag a batch as auto-reversing. The system will create a new batch with reversing entries dating it for the first day of the next period.
  • Create an allocation table for any account. Later, when you create allocation journal entries, the system reads the table and creates all allocation entries within one batch.
  • Post recurring journal entries, which are maintained in a file.
  • Create currency revaluation entries if using multiple currencies.

An Account Transactions inquiry lets you ‘drill down’ to the related batch (including source posting detail). The Financial Statements Inquiry displays statement information for any period and lets you ‘drill down’ to the batch level. The Account Inquiry shows balances for every year you’ve been on AIMS.

You can generate income statements by company, department, or cost centre, and can compare actual figures to budget or prior year amounts. A 12-month income statement shows figures for all 12 months on one page and forecasts year-end profit or loss. The 12-month rolling statement works the same except it goes back 12 months regardless of year end.

A flexible Statement Formatter lets you create your own financials by defining each line on the statement. It’s also great for schedules.

The multiple-company consolidation feature lets you make inter-company journal entries before you print consolidated statements. You can also create consolidated statements through the Statement Formatter.

The General Ledger module integrates with all other AIMS modules.